Rules & Regulations

ORIGINAL WORK ONLY

NO LIMITED EDITION PRINTS

OR REPRODUCTIONS

NO PRODUCTION OR FUNCTIONAL POTTERY

Maximum of 58 booths allowed on a first come first serve basis. Once the 58 booths are filled you can choose to go on a waiting list in case of a cancellation

Details

Show dates August 12 & 13
The deadline for applications this year will be July 14
Booth Fee to $120 plus PST of $8.40 = $128.49 for a single booth

Artists – Advertising Initiative

Support our Advertising Initiative with our Corporate
Sponsor “The Record “- Click here to learn more

Please Note:

Mass reproductions of images produced on a commercial printing press or via computer generated processes such as giclee and imported goods are not acceptable.  Any exhibitor who does not display work similar to that which was juried will forfeit participation in future shows and will be required to remove work that is not representational of materials submitted for jurying. The sale of Art Cards is permitted providing  the space allocated for the sale of cards in the artist’s booth is limited to 5% of total booth space.

Hand pulled prints such as monoprints, etchings, linocuts, wood block prints, lithographs, hand produced silkscreen are not classified as mass produced items for this show providing the edition remains relatively small … under 50.

SET UP

The summer usually is held the 2nd weekend in August. Set up for artists begins at 7am on Saturday and artists must be ready by 10 am which is the time the show opens for public viewing. There is no set up allowed on Friday. Exhibitors will be allowed access to the display area only on the morning of the show.

Exhibitors must show for both days. Take down is not allowed prior to the end of the show on Sunday. Spaces will be clearly marked and numbered. ( Each exhibitor is assigned a space and will receive notification prior to the show in their acceptance package. ) Exhibitors are responsible for their own display materials. No set up is allowed in Marine Park prior to Saturday morning.

It is recommended that exhibitors provide an umbrella or canopy as shaded areas are extremely limited in the park. Electricity is not available.

“All single booth spaces are 12′ x 12′. Artists may apply for more than one space. Space has been left between booths for storage of display materials. This space is not to be used for display of work.

Display materials are the responsibility of the artist. The area in Marina Park is a large open space. Artists should take this into consideration to ensure they are properly protected from the elements. Artists are encouraged to display a sign that bears their name. ( See exhibit examples ) There is no electricity available to artists for the outdoor show.

Spaces will be allocated based on tenure. Previously exhibiting artists may apply for a space closest to the one they occupied in last year’s show.

New artists will be allocated space according to the type of medium they use. For example the site committee will try to give artists whose work is displayed under glass a north facing booth in order to mitigate condensation.

OVERNIGHT SECURITY – SUMMER SHOW

Summer Show Only On site security will be provided by a professional security company from 5 pm Saturday evening to 7 pm Sunday morning. Participating artists, at their own discretion, may leave their work in their display area.

Please note that the Show cannot be held responsible for any damages that may occur due to weather or any other uncontrollable circumstances. Artists wishing to protect themselves from these kinds of circumstances should consider insuring themselves through their own insurance company.

CANCELLATIONS / Refund Policy

Refund Policy
Refunds will be available … less a $15 administration fee … if notice is given in writing on or before July 9, 2015. Cancellations received after July 9, 2015 will not be entitled to a refund.

RULES

By submitting an application exhibitors agree to abide by the rules of the Original Only Fine Art Show. Exhibitors also agree to comply with any reasonable request by show officials with regards to displays and conduct.

Exhibitors also agree to the use of their photos and bios for promotional purposes only.

BOOTH SPACES

Display materials are the responsibility of the artist. Each exhibitor must clearly display a sign bearing their name. To ensure a visually balanced show, the organizing committee will allocate space based upon receipt of applications. First come, First served basis; no reserved spaces are available.

Please see application forms for booth size availability.

SHOW HOURS/SETUP TIMES

Set up of displays 7 am to 10 am Saturday Morning. Artist to be ready for business at 10:00. We are open to public 10:00 am to 5:00 pm. Exhibitors are required to keep their displays set up until closing. Dismantling displays early is not permitted as it may be discouraging for those exhibitors who may be making a last minute sale.

LOCATION

Summer Show is held in Marina Park – located in the Comox Harbour area. Access to the exhibition area is via Wilcox Street.

NOTIFICATION OF ACCEPTANCE

New applicants will receive notification of their status of acceptance by email. If an exhibitor’s application is not accepted, they will receive a full refund.

IN CASE OF INCLEMENT WEATHER

The show goes on rain or shine. Exhibitors are advised to bring protective coverings to place over and under displays in the event of rain. Should heavy rain or wind conditions occur, exhibitors remain on site at their own risk.

PARKING FACILITIES

Parking is available for exhibitors close to the exhibit area. Free parking is available in a designated area adjacent to the park and close to the exhibit area. Parking passes will be provided when artists sign in to set up on the first day of the show.

SALES PROCEDURES

Please note: The show is designed to promote the value of investing in original art. Artists are not allowed to advertise discounted prices at the show. All exhibitors are responsible for their own sales. No telephones are available so exhibitors accepting credit cards must make their own arrangements for authorization.

ACCOMMODATION

There are a number of hotels, motels, B&Bs and campgrounds in the area. Please contact the Visitor Information Centre for details.

COSTS

Cost will be shown on your application form. You may purchase more than one space. Worried about what to do about a booth for the show – see Booth Samples below.

Special Rate for North Island College and Emily Carr Students

Students must be enrolled, full time, in either the North Island College or Emily Carr program to qualify. Students may share a booth space with other students. Fee for a 12’ x 12’ booth space is $90 plus pst. If there will be more than one student in the booth sharing costs, please pool the fees and make only one payment of $90 +pst. ( E.g. If there are 3 students fee would be $30 each plus pst. however only one payment of $90 +pst should be made. )

Sample Pictures of Booth Setups

Sample 1

Sample 2

Sample 3

Sample 4

Sample 5

Sample 6

Sample 7

FOR MORE INFORMATION

For Information about The Originals Only Show

contact Joe Smith at joesmith@shaw.ca   |  Phone 250-335-2578